Excel conditional formatting based on another cell color If you can format the appearance of cells, your data will be easier to understand. I put lower and upper limits of the tests above results respective rows. For example, if the value of of sheet2, row 6, column 2 is say, 4, then I would like the background color of sheet 1, row 4, column 1 to be green. Download the practice workbook and try these now. Excel has Conditional Formatting that allows you to format a cell based on the value in it. To use it, you create rules that determine the format of cells based on their values, such as the following monthly temperature data with cell colors tied to cell values. Specifically, if you want to highlight a cell in column K based on a value in column H, you can follow these steps: Jun 10, 2025 · Learn how to use Excel conditional formatting based on another cell to create dynamic, data-driven visualizations for financial analysis and decision-making. The Mar 22, 2019 · I have 2 tables: containing values containing TRUE/FALSE outputs based on a formula that depends on the values of Table 1 I would like to apply condition formatting so that Table 1 cells are color Nov 27, 2024 · In this tutorial, we will show advanced conditional formatting using formula-based rules, which gives you far greater flexibility than standard built-in options. Hence, read through the article. Under the Styles group, select Conditional Formatting. if B5 is green then A5 should become green. Jun 23, 2024 · How to Perform Conditional Formatting Based On Another Cell in Excel is done by using the AND, OR, SEARCH functions, and AVERAGE function. Aug 4, 2024 · We will apply conditional formatting 3 color scale formula excel using the IF function and so on effectively with appropriate illustrations. B3 has upper limit in B1 and lower limit in 6 days ago · Learn how to apply conditional formatting based on dates in another cell, including highlighting before, after, equal & row-based date rules. In Rule Description, choose the condition to be Nov 15, 2025 · With Excel’s Conditional Formatting feature, you can apply formatting (e. Nov 4, 2023 · Learn about simple conditional formatting formulas that let you highlight data based on any values in Excel. Say for example, cells A2 to A5 are grouped with A1 being the parent. Aug 1, 2023 · Tired of manually formatting your Excel cells? Learn how to use conditional formatting to automatically highlight cells based on another cell's value. Dec 5, 2023 · I am trying to set up formatting based on the percent of another cell. Aug 18, 2025 · Conditional formatting is a powerful Excel f eature that helps highlight cells based on specific conditions, making data easier to analyze at a glance. 1 – Greater Than Particular Date Steps: Select the cell range C5:C13 and go to the Home tab of the ribbon. Apr 30, 2025 · Learn how to format cells in Excel based on another cell's value using conditional formatting with simple formulas and step-by-step examples. Functions like COUNTIF, SEARCH, MATCH, SUMPRODUCT, etc. For example, you can highlight the names of sales reps in column A based on whether their sales are more than 450,000 or not (which is a value we have in cell D2). Boost your productivity with this quick guide! Jul 5, 2024 · Here’s an overview of using Conditional Formatting based on another cell range. Download the workbook. Read more: Excel Conditional Formatting Based on Multiple Values of Another Cell Jul 6, 2024 · In this article, I will show you 3 suitable examples of an IF statement based on cell color in Excel. Jul 13, 2024 · To highlight a cell in Excel based on the value of another cell, you can use conditional formatting. In the New Formatting Rule box, select Format only cells that contain under Select a Rule Type. Set conditional formatting for cross-column comparisons - Office Scripts Jul 6, 2024 · How to apply Conditional Formatting based on multiple values of another cell in Excel. Select Highlight Cells Rules and choose Greater Than. You can apply conditional formatting to a range of cells (either a selection or a named range), an Excel table, and in Excel for Windows Jan 16, 2023 · This tutorial explains how to apply conditional formatting to cells in Excel if another cell is not empty, including an example. Jan 10, 2024 · Using If-Then Excel equations to color cells is a simple yet powerful way to organize and analyze data visually. @Derrik Jun 16, 2024 · In this article, we’ll show you 5 handy methods to highlight cells if another cell is blank in Excel using conditional formatting. Select a color in the Fill tab and press OK. This post explores the details of formatting a cell or range based on the value in another cell. , color fills, font changes, or borders) to cells based on specific rules. Here we discuss this along with practical examples and downloadable excel template. In column A I have samples A3:A100 I subject Sample A3 to a series of tests and the numeric results are in Cells B3:Z3 for the respective test. Highlight Cells If… in Google Sheets Mar 28, 2021 · Can you conditionally format (color a cell) based off of the conditional formatting (color) of another cell in an array? For example. If you want to fill a cell with color based on a condition, you will need to use the Conditional Formatting feature. We have two data tables. Aug 19, 2023 · Guide to Conditional Formatting Based on Another Cell. The method below is not detecting cells with conditional formatting. Learn how to change the font color of cells in Excel based on their values, whether it's positive/negative numbers, specific values, or text, using Conditional Formatting and Custom Number Formatting. The built-in formatting settings and Conditional Formatting are made to format cells based on the value in the cell itself. I've attached a screenshot to provide context. Jul 7, 2025 · A collection of Office Scripts that use different Excel conditional formatting options. Jul 9, 2024 · 2 easy and effective methods to change font color based on value of another cell in Excel. Is this possible? I'm not concerned at this time about the contents of the cell just the color. Jan 8, 2015 · You conditional formatting on another sheet will reference this formula cell and set the colour of the new cell. Besides finding specific texts Aug 18, 2025 · Learn how to apply Excel conditional formatting based on another cell range using operators, text rules, AND/OR logic, and VBA. It’s often used for tasks like flagging specific products, identifying key customers, categorizing feedback, or tracking project statuses. Click OK. In the example shown, the formula used to apply conditional formatting to the range D5:D14 is: Jul 5, 2024 · This article provides three easy to understand techniques to add conditional formatting based on date in another cell in MS Excel. Download the excel file and practice yourself. We can also apply conditional formatting to highlight an entire column based on another column with some easy steps. The Jan 25, 2018 · 3 I have excel 2016 I am trying to conditionally format adjacent cells based on the color of the cell i. Conditional Formatting to color text is one of the convenient ways to highlight a cell’s text to make them identifiable immediately in Excel. My pics are from a Portuguese version of Excel 2003, but the functionality should also be there on Office 2010. This will highlight the cell values of the Spring Price column where a cell is greater than the corresponding value in the Summer Price column. For more flexibility and better control, you can use a simple formula instead with functions like ISTEXT, AND, OR, EXACT, etc. Steps: Select the range of cells you want to format. CELL (65,OFFSET (INDIRECT ("RC",FALSE),0,1)) Jul 15, 2024 · Learn how to change cell color in Excel dynamically based on text input in another cell using Conditional Formatting. But in some cases, you may want to apply conditional formatting to a cell or column based on values in another column. Jan 6, 2024 · To change the color of a cell based on another value in Excel, you can use conditional formatting. 6 days ago · With Excel’s conditional formatting feature, you can highlight cells that contain any text from a predefined list. In this article, we’ll demonstrate 3 convenient methods to do that properly. Cell static format for Jul 12, 2024 · What Is Conditional Formatting in Excel? Conditional formatting is a technique that allows you to modify cell formatting based on specific conditions. " Apr 13, 2023 · Learn how to quickly highlight entire rows based on a cell value in Excel: using one or several colors, if cell starts with specific text, based on several conditions, and more. But with a little bit of formula magic, you can also highlight a cell or range of cells based on whether a value exists in some other columns or Want to highlight rows based on a cell value? In this tutorial, I will show you how to use Conditional Formatting to highlight rows in different scenarios. Click Apply to apply to the range. Conditional formatting allows you to apply a format to a cell based on the value in it. Apr 30, 2024 · Click on Format. Select the target cell, go to the "Home" tab, choose "Conditional Formatting," and then select "New Rule. Jul 30, 2023 · This tutorial will demonstrate how to highlight cells based on another cell value using Conditional Formatting in Excel and Google Sheets. Seems like what you need is Cell Conditional Formatting. May 14, 2024 · In Excel, conditional formatting is used to highlight any cells based on predetermined criteria and the value of those cells. Learn 4 easy ways to execute this in a handsome way. In this case, the condition is that the numbers must be less than three thousand, and the May 16, 2024 · We use Excel features as well as multiple functions such as IF, OR, and AND to conditional formatting a Pivot Table based on another column. Jul 3, 2024 · Method 1 – Change the Cell Color of Dates Based on Another Value Case 1. Aug 18, 2025 · Highlight cells in Excel based on text using exact or partial match formulas, conditional formatting, or rules for rows and exclusions. I have manually color coded these but I The answer suggested works when the cell has color but not colored using "Conditionally formatting". Objective Here’s an example that will allow us to put this feature into Jul 1, 2024 · In this article, we demonstrate how to fill cell with color based on percentage in Excel. But what if you want to apply conditional formatting to a cell based on the value in some other cell? 6 days ago · Learn how to set conditional formatting rules for a column based on another column in Excel using formulas for numbers & text conditions. Excel’s built-in Text That Contains option only works for one specific text string. To format the “OnTime” cells to green, you can create another rule based on the same range of cells. Nov 2, 2023 · End-to-end tutorial will teach you how to use Conditional Formatting in Excel: apply preset rules and create new ones, copy existing formatting to other data, do conditional formatting based on another cell, and more. Jun 12, 2020 · To highlight a percentage value in a cell using different colors, where each color represents a particular level, you can use multiple conditional formatting rules, with each rule targeting a different threshold. Jun 23, 2020 · For conditional formatting, you can just mark the entire column and use the formula for the very first cell. , allow you to highlight cells based on an exact or partial match from a list. The first table has Sales values for different years for some products and the second table contains Order Date, Delivery Date and Sales for some items of a company. Press OK. I have validations when the cell has incorrect value it is conditionally formatted to color the background "red". However, by using your own formula, you have more flexibility and control. Sometimes, you want to format cells not just based on their own values but also depending on the contents of another cell. Step-by-step guide with examples. There are several ways to color format cells in Excel, but not all of them accomplish the same thing. =GET. Sep 11, 2024 · Learn how to use conditional formatting based on another cell and create a rule that depends on another cell value in Excel. A dialog box will pop up. One of the most common questions in Microsoft Excel is how do you use conditional formatting based on another cell’s value? Say you want a cell to be highlighted once its’ values hit a certain threshold. For instance, if you have an Excel worksheet with numerical values, you can apply formatting rules to highlight cells with values less than three thousand. e. A simple example of this could be when I have the names of students and their Jun 30, 2022 · The formula entered will return TRUE when the cell contains the word “Overdue” and will therefore format the text in those cells with a background color of red. One of the best things about Microsoft Excel is that it can be customized to suit your needs and preferences. Jun 12, 2020 · Explanation Excel contains many built-in "presets" for highlighting values with conditional formatting, including a preset to highlight cells greater than a specific value. First of, the table: What you want to do is Highlight Cells That Contain Text using Custom Formula The same formatting can be done with the help of a custom formula, and there is one plus point about this method: it applies conditional formatting based on another cell. Mar 28, 2023 · This tutorial demonstrates how to apply conditional formatting based on a cell value or text in Excel and Google Sheets. A2 to A5 is either green or red and if any of those 4 cells are red then the parent, A1, needs to be red but if A2 to A5 are all green then A1 wil be Jan 4, 2025 · Learn how to use Excel conditional formatting based on another cell to highlight data. Enter the specific date with which you want to compare and choose the highlighting style. Jul 2, 2024 · Method 2 – Change Cell Color Based on a Value of Another Cell We have selected two values in cells F5 and F6 as a source to customize from. Jun 16, 2024 · While working with a big dataset in Excel that contains numerous entries, we need to find texts based on their specific text values, conditions, and duplicate or unique values. I would like to format the cell background color in the first column of sheet 1 based on the values in the second column of sheet 2. Jun 12, 2020 · To apply conditional formatting based on a value in another column, you can create a rule based on a simple formula. This guide includes practical examples and formulas to improve your spreadsheets. g. Excel has a number Conditional formatting can help make patterns and trends in your data more apparent. May 26, 2024 · Learn how to use conditional formatting in Excel with IF formula to highlight cells based on conditions. Conditional formatting in Excel allows you to format cells based on the values in the cells. Select Conditional Formatting and choose New Rule. Jul 3, 2024 · This article discussed different ways for applying conditional formatting in MS Excel based on date by providing some real-life examples. Jan 16, 2009 · 15 I have a workbook with two sheets. Essentially, you set up a conditional formatting rule that changes the color of a cell based on the data it contains. In Excel, you can change the cell color based on the value of another cell using conditional formatting. Aug 24, 2023 · Examples of Excel conditional formatting with formula show how highlight cells and entire rows based on the values you specify or based on another cell's value. Aug 25, 2020 · Conditional Formatting based on the color of cell I have a question on conditional formatting based on another cell's color. in most cases, you will apply conditional formatting to the same cell for which you are analyzing the value. Here is a link describing what this is. You would use the following formula in the named range called "Get . It makes it a dynamic; you don’t need to open the conditional formatting option to change it. In fact, Office 2010 allows for conditional formatting to exist between sheets, something 2003 can't and as such, I'm doing all on one sheet. . Excel will then automatically assume that you mean the cell in the same row for all other lines. Dec 12, 2013 · When you want to format a cell based on the value of a different cell, for example to format a report row based on a single column’s value, you can use the conditional formatting feature to create a formatting formula. Jun 25, 2024 · In this article, you will get the easiest ways to do conditional formatting for multiple conditions in Excel. Fill a cell with color based on a condition Before learning to conditionally format cells with color, here is how you can add color to any cell in Excel. uel kirl dnot tdrx tqxmkai nwu smkosy xgj cqti scsqxrwf qfw dnunv yxz etmqgnb yuhyxxr